Publish & Request to Publish Content

All users in the system can add content, but depending on their system role, their uploading options are different.

• Publish - Administrators and Approved Contributors can Publish content. The ability to add content available to all users.
• Request to Publish - Reporting Users and Consumers can Request to Publish. If users are wanting to add content available to all users, they can Request to Publish. An Administrator will approve or reject the request.
• Save as My Content - If adding content that isn't relevant to all users, you can Save as My Content. The content will only be accessible to the user who added it, and any collaborators added.

In this article we will discuss:

• Request to Publish
• Approve or Reject
• Update Request
• Withdraw Request

Request to Publish

When a user selects Request to Publish, an Administrator must approve the reject before it is added (and shared if applicable).

• Default approver is 'Any Administrator.' Users have the option to select Administrator(s) to approve. If a specific Administrator is selected, only that Administrator can approve or reject.
• Enter an optional comment.

Approve or Reject

Only Administrators can approve or reject. Administrators can view and approve or reject from the Content Manager Requests tab.

When a request is submitted:

• If the default approver is left to 'Any Administrator,' all Administrators will receive an email notification.
• If an Administrator(s) is selected, only they will receive an email notification.
• When approving or rejecting, the Administrator can enter an optional comment. The user will receive an email notification. If a comment is entered, it will be displayed on email notification.

Update Request

The user who submitted the request can edit the content while it is pending approval. The user can access their pending approval content request from Content Manager My Requests tab.

Withdraw Request

The user who submitted the request can withdraw the request while it is pending approval. The user can access their pending approval requests from Content Manager My Requests tab.